Planning a destination wedding is an exciting adventure, but it often comes with its own unique set of challenges—especially when it comes to understanding the wedding terminology. From symbolic wedding ceremonies to the nuances of attritions and semi-private receptions, there’s a lot to learn. But don’t worry! I’m here to simplify the process and walk you through the key terms you need to know when working with KP Travel Group for your destination wedding! With this guide, you’ll feel confident navigating the details, ensuring your dream wedding unfolds seamlessly in a stunning location.
General Destination Wedding Terminology
All-Inclusive
A traditional all-inclusive resort will offer unlimited food & beverages (both alcoholic and non-alcoholic) this also usually includes room service and your mini-bar. They also offer varied entertainment throughout the day and night. Family-friendly resorts include supervised kid’s clubs & teen clubs. They may also have waterparks or other amenities on site.
Gratuities
All-inclusive resorts will also say they include gratuities. However, the resort employees usually make less than $10 a day. So most guests choose to tip servers, bartenders, housekeeping, and bellhops in cash. This can be US Dollars or the local currency. Your generosity goes a long way for these employees who work so hard to make sure you have a great vacation.
Transfers
When you arrive at your destination airport, you’ll need a way to get to your resort. The best option is to have a pre-booked airport transfer with a reputable company. At KP Travel Group we always include these transfers with our room blocks, so your guests won’t have any confusion upon arrival.
There are two types of transfers.
Shared Transfer
The most affordable option. You’ll share a transfer vehicle with other travelers arriving around the same time as you. You’ll need to wait until the vehicle is full before you depart the airport. The vehicle can make up to 3 additional stops to drop guests at other resorts before you reach your resort.
Private Transfer
I recommend paying a bit more to upgrade to a private transfer vehicle. This will be just for your party & will transport you directly to your resort. Private transfers have different vehicle options ranging from a small van to a luxury SUV to a limo. While your transfers are pre-paid, it’s important to note that they do not include driver gratuities, so always tip your driver whether it’s private or shared.
Excursions
If you’re interested in exploring your destination, then one of the best ways to do that is by booking an excursion with a trusted tour company. This will include pick-up and drop-off from your hotel. Some popular excursions include catamaran sails, snorkel trips, ziplining, ATV exploration, horseback riding, food tours and so much more. These cost additional and can either be pre-booked before arrival, or you can visit the tour desk located in your resort and book upon arrival. Many wedding couples choose to book a group excursion instead of a welcome party.
Room Block Terminology To Know
Room Block
A contract with a resort. Rooms are reserved for your group and rates are locked in. You can hold several different room types, such as tropical view, ocean view, swim out, suite, etc. Perks such as complimentary rooms, room upgrades, and a complimentary cocktail party may be offered. Once your guests are ready to book they will reserve one of these rooms by putting their name on the reservation & paying their deposit. A deposit is required in order to confirm a room in a room block.
Attrition
Your room block contract will have attrition dates, which you’ll need to pay very close attention to in order to avoid paying penalties. You’ll have until a specific date to give all unused rooms back to the hotel so that they can sell them to the general public. If you don’t manage your attrition dates properly, it could lead to a financial burden that the wedding couple is responsible for.
Minimum Length of Stay or MLOS
Most hotels will require a 3-night minimum stay for each room. During peak travel times, such as the festive holiday season, this can increase to 5 or even 7 nights.
Blackout Dates
Many resorts have blackout dates where they won’t do contracted groups. These are typically during peak times and holidays, from spring break to Christmas, find out the best dates to get married for your destination wedding here!
Minimum # of Rooms
With all room blocks you are also required to have a minimum number of rooms booked. This is typically 10 rooms, but sometimes you can find resorts that will do 6 rooms (usually during the low travel seasons). If you do not meet these minimums then the resort reserves the right to reprice any of your reserved rooms & you won’t receive any of the perks.
Wedding Terminology To Know
Civil Ceremony
A civil ceremony is a legally binding wedding that comes with an official marriage certificate. It is recognized as valid by the local government and internationally, provided certain necessary steps are followed.
Symbolic Ceremony
A symbolic ceremony, on the other hand, is not legally binding. Couples who choose this option will need to complete the legal marriage process in the United States on a separate date. The advantage of a symbolic ceremony is the flexibility it offers, allowing couples to tailor the ceremony to reflect their personal style and preferences.
Religious Ceremony
Similar to a symbolic ceremony, a religious wedding ceremony is typically not legally binding in Mexico or the Caribbean Islands, with the exception of Catholic ceremonies, which can meet the legal requirements. Religious ceremonies are a popular choice for couples who wish to incorporate their faith into their wedding celebration. For more tips on how to legally get married in Mexico, check out this recent blog post!
Semi-Private Reception
This type of reception is hosted in an area in one of the resort restaurants set aside for you and your wedding guests. You’ll be served a set menu meal and your reception will be visible to the public.
Private Reception
This is a private space just for you & your wedding guests. You typically have this private space for 3-4 hours. It will include a meal (either plated or buffet) & open bar. You can decorate and add a dance floor, lighting, etc. and you can hire a DJ or band to perform. This option is the closest to a traditional wedding reception in the States.
Planning a destination wedding is an exciting journey, and understanding the wedding terminology is key to making it a smooth and stress-free experience. From navigating room block contracts and attrition clauses to choosing between symbolic or civil ceremonies, you’re now equipped with the knowledge to tackle the details like a pro. Plus, with the right guidance, these terms aren’t just jargon—they’re the building blocks of your dream wedding in paradise. Remember, the team at KP Travel Group is here to help you every step of the way, so you can focus on creating memories and celebrating love with your favorite people. Let’s make your destination wedding everything you’ve envisioned—and then some!
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